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Gifts and hospitality toolbox

Toolbox

Our policies, standards and other resources

We have more in-depth Group policies, standards and guidance covering different aspects of confidential information. You can find links to them here.

In addition, there may be specific policies and procedures that apply where you work. Your manager can tell you about these. If you are unsure then always ask your manager.

(Please note: some of our resources are only available to Serco employees. In this case, you’ll need to log in to MySerco to access them. If you have problems accessing them, please request a copy from your manager.)

SMS-PS-BC Business Conduct and Ethics
One page statement defining Serco’s commitment to operating with integrity and respecting human rights.

SMS-GS-BC2 Business Conduct and Ethics
Sets out the expected standards for individual and corporate behaviour in our business.

SMS-GSOP-BC2-2 Gifts and Hospitality
Details the procedure for the recording and approval of all gifts and hospitality that are offered or received.

Definitions

Gifts and hospitality mean anything of value that you give or accept, either directly or in kind.

Any gift or hospitality you accept from someone should be something that you would be able to give them as a proper and appropriate business expense. “Proper and appropriate” is what matters. 

For instance, if an existing supplier invites you to share a box at a football match, you should record this, but it may be appropriate. However, if a prospective supplier hoping to get a contract from you does the same, that is not appropriate.

Additionally, local rules may also limit the value of gifts or hospitality you can accept.

There are some types of gifts that are never acceptable. These include cash, securities, and personal cheques or payments for the benefit of individuals.

For more information, see our gifts and hospitality registration process at https://gandh.serco.com

If you're a manager

  • Make sure everyone understands the rules and reporting requirements around the giving and receiving of gifts and hospitality.

  • Never offer, receive or approve gifts or hospitality that may improperly influence a business decision or judgement.

  • Be clear on the defined limits for gifts and hospitality where you work as these vary across the company.

  • Ensure that any gift or hospitality is not outside the norm, or that it could be regarded as trying to exert improper influence.

  • Register gifts and hospitality we give or receive anywhere in the world at https://gandh.serco.com. As a minimum, all gifts or hospitality with a value over £100 must have management approval and must be registered. However, this limit may be less depending on local procedures.

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Bribery and corruption

We never take or offer any kind of bribe.

Conflicts of interest

We always declare any potential conflict of interest. If we’re not sure, we ask.

Working with communities

We support and respect the communities we work among.

Political activities and payments

We keep our relationships with government honest.

Competition and antitrust

We always compete fairly and openly.

Working with others

We deal fairly and honestly with suppliers, strategic partners and agents, and expect the same of them.

Trade sanctions and export controls

We take care to know and follow the rules.

Accurate records, reporting and accounting

We always maintain accurate records, reports and accounts.

Tax evasion

We never do it, or help anyone else to.

Money laundering

We will not take part in any money laundering activity, and do all we can to stop it.

Insider trading

Never use inside information for insider trading – it’s a serious crime.